Anna Marie Saplad, AI Automation Specialist focused on construction coordination AI Automation for Construction Coordination · South East Queensland

You became a builder to build.Not to chase paperwork.

I'm Anna Marie Saplad — an AI Automation Specialist focused on construction coordination for small-to-mid residential builders in South East Queensland. I design, operate, and monitor practical workflow systems for RFI tracking, project visibility, certificate monitoring, subcontractor follow-up, payment-claim coordination, and clear weekly reporting. Scroll down and I'll show you how the pieces fit together.

Work With Me See how it works ↓
The story

How the pieces fit together.

The same construction-coordination journey, designed for clear one-thumb scrolling.

A miniature builder overwhelmed by construction paperwork and admin
The problem

You didn't get into building to do admin.

RFIs, stat decs, sub chases, owner updates — the pile on your desk grows faster than the house does.

5,771 QBCC complaints last yearHours of site time lost weekly
Construction paperwork gaps affecting activity on a building site
What it costs

Every gap in the paperwork lands on site.

An unanswered RFI can delay decisions, disrupt sequencing and consume site time. The exact impact depends on the job, trade availability and contract.

Illustrative delay scenariosActual impact varies
A coordinated construction workflow reviewed on a tablet
The workflow

I review the drafts. You make the call.

Homeowner emails come in. My AI triages them and drafts the responses. I review every draft — then send it to you with a simple Approve or Revise. You only see what needs a decision. No inbox chaos, no missed emails.

Email triage & approvalsAI drafts, you decide
Connected dashboards, logs and alerts supporting construction coordination
The system

Dashboards, logs and alerts — running on their own.

Pipeline dashboards, RFI aging flags, certificate expiry alerts, an internal Weekly Builder Update and a separate homeowner-facing Friday Owner Update — scoped around your jobs.

Configured workflow packageTested before handover or operation
A builder focused on site while the coordination workflow stays visible
The result

You focus on building. The admin moves itself.

Under a retainer, I run and support the workflow layer that keeps construction coordination admin visible, with follow-ups tracked and automation workflows monitored and maintained.

Semi-monthly prepaid serviceAUD $2,400–3,500/month
A completed construction-coordination journey leading to a clear next step
Work with me

Let's close your coordination gap.

Discuss whether the managed service or a complete package handover fits your business best.

Work With Me Read the audit
The problem

You didn't get into building to do admin.

RFIs, stat decs, sub chases, owner updates — the pile on your desk grows faster than the house does.

5,771 QBCC complaints last yearHours of site time lost weekly
What it costs

Every gap in the paperwork lands on site.

An unanswered RFI can delay decisions, disrupt sequencing and consume site time. The exact impact depends on the job, trade availability and contract.

Illustrative delay scenariosActual impact varies
The workflow

I review the drafts. You make the call.

Homeowner emails come in. My AI triages them and drafts the responses. I review every draft — then send it to you with a simple Approve or Revise. You only see what needs a decision. No inbox chaos, no missed emails.

Email triage & approvalsAI drafts, you decide
The system

Dashboards, logs and alerts — running on their own.

Pipeline dashboards, RFI aging flags, certificate expiry alerts, an internal Weekly Builder Update and a separate homeowner-facing Friday Owner Update — scoped around your jobs.

Configured workflow packageTested before handover or operation
The result

You focus on building. The admin moves itself.

Under a retainer, I run and support the workflow layer that keeps construction coordination admin visible, with follow-ups tracked and automation workflows monitored and maintained.

Semi-monthly prepaid serviceAUD $2,400–3,500/month
Work with me

Let's close your coordination gap.

Discuss whether the managed service or a complete package handover fits your business best.

Work With Me Read the audit
Problem Cost Workflow System Result Contact
Scroll down — fly through the world
03 / About

About me

AI Automation Specialist focused on construction coordination.

I'm Anna Marie Saplad, based in the Philippines and working with small-to-mid residential builders across South East Queensland.

My background includes regulated operations, compliance and admin support, and eight years of documentation-heavy remote work. I build, configure, operate and support reusable construction coordination automation workflows so the builder can stay focused on site without things slipping through the cracks.

The workflows support visibility, follow-up and reporting. Builder decisions, approvals, commercial judgement, contractual decisions and site actions remain with the builder and responsible project team.

See my automation case studies →
04 / Portfolio

Real construction workflows.Built, tested and ready to configure.

A collection of reusable automation systems designed around recurring coordination problems faced by Queensland builders.

These are independently developed portfolio builds, not paid-client case studies.

🤖 Homeowner Email Triage

Sorts homeowner emails, logs what came in, drafts an acknowledgement and highlights anything that needs Anna or the builder before it slips.

View case study →

📸 Friday Owner Update

Turns approved project information into a clear homeowner-facing Friday update for review before anything is sent.

View case study →

📜 COC Register + Expiry Alerts

Keeps subcontractor certificate records visible and flags upcoming expiry dates so follow-up happens before site-access issues appear.

View case study →

⭐ Procore Vendor Rating

Captures reviewed subcontractor performance inputs so future tender decisions can be supported by organised records, not memory.

View case study →

⚡ Lead Management

Acknowledges new enquiries, supports follow-up and helps move a won job into the agreed setup steps after human review.

View case study →

📋 Monday Sub Lookahead

Prepares a two-week subcontractor lookahead so expected dates, activities and possible conflicts surface earlier.

View case study →

💸 BIF Payment Claims

Logs payment claims, tracks relevant response dates from client-provided contract or timing inputs and flags aging items for review. Administrative support only; not legal advice.

View case study →

📊 Weekly Builder Update

Pulls status, RFIs, certificate flags, inspections and open follow-ups into one internal builder update.

View case study →

💬 Facebook Page AI Agent

Responds with approved service information, captures lead details and routes qualified enquiries for Anna’s review before any commitment is made.

View case study →

🧭 Decision / Approval / Variation Register

Tracks outstanding decisions, approvals, selections and variations by project, owner, due date and next action while keeping construction and commercial decisions with the builder.

View case study →
05 / System Map

How it connects

Homeowner Email Triage
Decision / Approval / Variation Register
Friday Owner Update
Weekly Builder Update

Inputs can move through coordination and into reporting while human construction and commercial decisions remain human-controlled. Workflows can operate independently, but they become more useful when shared project information flows between them.

06 / Research

Research-informed systems for recurring builder coordination gaps.

The systems I build are informed by recurring coordination gaps in Queensland residential construction, supported by public QBCC data and industry research.

The Coordination GapQueensland builder process auditOpen full research → QLD Builder Targeting SystemBuilt from the QBCC Licensed Contractors RegisterOpen full system →
The honest maths

Where do your admin hours go?

Three sliders create an illustrative worked example using your selected assumptions. This is not a forecast, guarantee or measured client result.

AUD $86,400 illustrative annual admin-time value plus assumed delay-event costs. Actual costs, savings and outcomes vary.

Fixed calculator assumptions: 48 working weeks per year and AUD $6,000 per delay event.

See Services & Rates →
Field Notes

Practical reads for recurring coordination gaps

Cash flow · BIF Act

Payment-claim dates worth tracking

Read the field note → Sub coordination

A Monday lookahead for subcontractors

Read the field note → Risk

Keeping certificate expiries visible

Read the field note →
07 / Services & Rates

One system. Two ways to run it.

The Standard Workflow Package is configured around your projects and working practices. Choose ongoing managed operation, or take the configured system into your own supported environment.

Managed Automation Service

Standard Package

AUD $2,400–3,500/month

I configure, operate, monitor and maintain the agreed automation systems within scope.

Own the system

Standard Package Purchase + Handover

One-off package quote

The configured system is transferred into your supported environment for your team to operate. Advanced automation is available for more complex requirements.

08 / FAQ

FAQ

Questions builders actually ask

No software to learn. No jargon. Just systems.

You do not need to write or manage code to use the agreed systems.

Do I need to learn new software?

No. The systems are built around tools you already use — email, spreadsheets, or Procore if you have it. You get a one-page dashboard and a Friday report. The chasing, flagging and reminding happens in the background, run by me and my AI automations.

What do you actually take off my plate?

The agreed coordination, chasing and reporting work can include RFI and payment-claim tracking, inbox follow-ups, COC monitoring, a Monday Sub Lookahead, an internal Weekly Builder Update and a separate homeowner-facing Friday Owner Update. Procurement and contract negotiation are scoped separately.

How is this different from hiring a contracts administrator?

A full-time contracts administrator usually covers a broader role, including responsibilities that may sit outside this service. I provide a defined construction-coordination and automation scope, quoted for your workload, with the agreed systems and ongoing service documented before work begins.

What do the AI automations actually do?

They support repeatable tasks such as certificate-expiry alerts, inspection reminders, RFI aging flags, inbox triage, reporting drafts and a Monday 2-week lookahead. The Standard Workflow Package is configured as one complete system. Managed service includes agreed workflow operation, AI/API usage, monitoring and maintenance under one monthly invoice; package handover moves responsibility to your team after handover.

Who is this for — and who is it not for?

It's for small-to-mid residential builders in South East Queensland whose admin is eating site time — paperwork piling up, subs going quiet, owner updates slipping. If you need full-time procurement and contract negotiation, you need an onshore CA, and I'll tell you that straight.

09 / MY AI TWIN
Bolt — Anna's AI Twin powered by Hermes Agent

Bolt, my AI Twin

Powered by Hermes Agent · workflow visibility, monitoring, exception alerts, drafting and follow-through

Bolt is my AI Twin and operational support layer behind the automation systems I manage.

The workflows handle the repeatable process. Bolt helps me monitor what is happening around them, surface exceptions, and bring workflow failures to my attention as soon as they are detected, so I can troubleshoot quickly even when I’m away from my desk.

When a workflow reports an error, the relevant context can be routed to Bolt, whether it is an authentication issue, API failure, unsuccessful handoff or another technical problem. This gives me early visibility that something needs attention instead of discovering the issue later.

Bolt also supports reminders, drafting, follow-ups and workflow visibility, helping me keep track of what is moving, what needs review and what should be acted on next.

I remain responsible for judgement, communication, review, troubleshooting and escalation. Builder approvals, commercial decisions and site actions remain with the builder and responsible project team.

Bolt does not replace the workflows, the builder or human coordination. She gives me an additional layer of monitoring, visibility and follow-through behind the service.

FROM AI TWIN TO YOUR WEBSITE

Want something like Bolt on your website?

Bolt is my personal AI Twin. I also build custom AI website chatbots for businesses that want 24/7 enquiry handling and lead capture.

They can be trained on your approved business information to answer common customer questions, capture interested visitors, and send new enquiries directly to your email.

Your website chatbot can have its own name, branding and character design. If you want something more personal, it can even be designed as an AI Twin inspired by you.

Explore Website AI Chatbot Options

Ready to see what could stop slipping?

Book a discovery call or send a short message. We’ll look at the recurring coordination work taking you away from site and see whether the Standard Workflow Package is a good fit for the way your team already works.

💬 WhatsApp 💬 Messenger 📅 Book a Call

No technical brief needed. Start with the problem that keeps slipping.